Reduction in Campus Mail Delivery

UC DAVIS: ADMINISTRATIVE AND RESOURCE MANAGEMENT

June 28, 2011

Effective August 1, 2011, daily mail service provided to campus by the Mail Division will be curtailed in response to campus budget reductions.   Mail service to UCDHS departments will remain the same.

Based on campus geography some departments will begin receiving mail service three days a week, while others will receive twice weekly mail service. To determine your departmental service days please review the delivery frequency listing available at http://maildiv.ucdavis.edu/.  Routes and schedules may continue to be refined to improve efficiency over time.

Be advised that there will be occasions when campus holidays will adversely impact scheduled mail service. In addition, the timing of delivering separation checks, financial instruments, shipments, and other time-sensitive materials may require modifications to your current business practices.

To minimize the effect of reduced mail service we will install several new collection boxes. Outgoing interoffice and U.S. Mail deposited in those collection boxes by 2:00 pm, Monday-Friday, will be processed within the same business day. We will make a separate announcement once the new collection boxes have been installed. Mail can also be delivered to, or will call pick-up arranged at, the Mail Division (http://maildiv.ucdavis.edu/about/location.cfm).  We encourage departments to transmit documents electronically whenever possible.

We appreciate your patience and understanding in our effort to respond to budget reductions in an equitable manner.   UC Davis Policy and Procedure Manual 310-15, Mail Services, will be updated to reflect these changes. If you would like to provide feedback on the new delivery schedule, you may do so at http://maildiv.ucdavis.edu/surveys/delivfb.cfm.

John A. Meyer
Vice Chancellor, Administrative and Resource Management

Directive #11-002