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UC DAVIS: ACCOUNTING & FINANCIAL SERVICES December 15, 2008 DEANS, DIRECTORS, DEPARTMENT CHAIRS AND ADMINISTRATIVE OFFICERS RE: New Strategic Sourcing Agreement for UC Employee Uniforms and Services We are pleased to announce a new Systemwide Strategic Sourcing Primary (mandatory) Agreement for employee uniforms and services with Mission Linen Supply. All uniform vendors currently holding local contracts with UC Davis have been notified of the award and pending transition to Mission Linen. A phased, department-by-department implementation approach will be used with a target UC Davis campus-wide completion date of March 1, 2009. This Agreement meets University of California requirements for uniform vendors to meet the UC Code of Conduct, Fair Labor Practices Standards, sustainable practices and environmental policies while achieving cost savings. It was initiated in April 2007 at the request of Rory Hume, Provost and EVP Academic Affairs. The master agreement, current price list for core stock items and campus-specific account representatives can be found on the UCOP agreements database website at http://www.ucop.edu/purchserv/psa_db/pubregisterindex.php?mode=1&id=295. Please note that this initial core price list only includes the items identified during the RFP process. Additional items will be added and service levels determined as they are indentified during the individual departmental meetings. To ensure UC Davis’s completion date is met, we are requesting that all Department Head’s or their designee send the following information to Cheryl Cameron, clcameraon@ucdavis.edu or 530-747-3866 or Karen Deal, kldeal@ucdavis.edu or 530-747-3860, no later than Friday January 2, 2008: • Name, email and phone number of the person who will be responsible to coordinate the transition in their areas • Copies of the most recent invoices for employee uniforms and/or services NOTE: If you have already provided this information, you do not need to resend it. The basic implementation schedule consists of the following; a more detailed version will be outlined for each operating area: 1. Department Head (or their designee) will identify units requiring service and compile baseline invoice data 2. Mission Linen will schedule meetings to meet key contacts, tour each unit and identify requirements 3. Mission Linen will supply Garment samples to identify appropriate product matches and to assist with employee sizing 4. Departments will supply any required logo/crest artwork 5. Final order and service details will be approved by each unit 6. Target installation date(s) to be based on order lead time 7. Route service representatives will be introduced, tour facilities and make dry runs 8. Merchandise, flat goods and related service systems will be installed 9. Follow up reviews will be conducted twice weekly for 30 days or as requested by unit 10. First report on service satisfaction – 30 days after install 11. Scheduled visitations for ongoing, proactive program maintenance Departments will no longer have to submit Purchase Requisitions for uniforms and associated services to the Purchasing Department and may issue DPO’s directly off of the agreement, 088/OP/085, without any dollar value restriction. Please contact the UC Davis Strategic Sourcing Program if you have any questions, http://purchasing.ucdavis.edu/geninfo/strategic.cfm. J. Michael Allred Associate Vice Chancellor - Finance/Controller 08-079
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 04/23/2009 05:01:28 PM Comments: |
