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UC DAVIS: ACCOUNTING & FINANCIAL SERVICES
May 28, 2008
DEANS, DIRECTORS, DEPARMENT CHAIRS, AND ADMINISTRATIVE OFFICERS
RE: University of California Business and Finance Bulletin (BFB)
G-28, Policy and Regulations Governing Travel
Effective April 9, 2008, Business and Finance Bulletin G-28 has been updated to include the following:
* Strongly encourages travelers to purchase travel services from University Preferred Suppliers.
* Describes the responsibilities of the Travel Management Services office.
* Stresses that no exceptions shall be made to the daily meals and incidental reimbursement (M&IE) cap
for travel of less than 30 days within the continental United States.
* States that the M&IE cap should not be claimed as a per diem and asks that departments require
travelers to submit meal receipts when a traveler routinely claims the maximum reimbursement.
* Clarifies that prospective employees may be reimbursed for one round-trip coach airfare for each
round of interviews.
Additional changes include technical updates and clarification. UC Davis PPM Section 300-10 through
330-26 will be updated accordingly.
With the exception of moving and relocation expenses and payments direct to vendors, travel or
entertainment reports received in paper format beginning July 1, 2008, will not be accepted. Payments
to Sodexo in Davis can now be processed in MyTravel. Effective immediately, departments should submit
travel and entertainment reimbursement reports in the MyTravel electronic format only.
Accounting & Financial Services began the implementation of the MyTravel expense reporting system in
July 2006. UCDMC and School of Medicine departments fully deployed in December 2007 and campus
departments will complete implementation this month.
Campus users should direct inquiries to the MyTravel Help Desk at mytravel@ucdavis.edu or by dialing
(530) 757-8888. Medical Center and School of Medicine users should contact Accounts Payable at
mytravel@ucdmc.ucdavis.edu or by dialing (916) 734-9168.
J. Michael Allred
Associate Vice Chancellor – Finance/Controller
08-041
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