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UC DAVIS: OFFICE OF THE CHANCELLOR OFFICE OF THE PROVOST April 2, 2008 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND ADMINISTRATIVE OFFICERS RE: Changes in Approval and Distribution of Directives Effective April 4, 2008, the process for departments to submit directives for approval and distribution will change. In an effort to minimize the number of mass emails employees receive in their inboxes, all directives will be distributed as part of a weekly UC Davis Friday Update email newsletter published by University Communications News Service starting April 11, 2008. In order for a directive to be included in the weekly newsletter, the department responsible for the information must submit it to the Campus Policy Coordinator for approval by noon the Friday a week prior to the Friday of desired distribution. As in the current process, the Campus Policy Coordinator will return any needed edits or corrections to the department along with an approval form for distribution. The department must complete the required changes, and then submit the directive and approval form to directives@ucdavis.edu by noon on Wednesday the week of the desired distribution. The Friday newsletter will contain the directive subject line and a link to the directive posted online at http://directives.ucdavis.edu. To facilitate the transition to the new approval and distribution process, directives will be distributed in their current fashion through noon on Friday, April 4. Directives submitted to the Campus Policy Coordinator for approval after noon on April 4 through noon on April 11 will be distributed in the April 18 newsletter. The email newsletter will be sent to all UC Davis faculty and staff, so department staff will not need to forward these communications to their employees. However, department heads are still responsible for ensuring that any employees who do not have access to email receive information of which they should be aware. As described in Policy and Procedure Manual Section 310-30, communications sent as directives are limited to communications that include information that affects campus business operations. The procedures described in the PPM will be updated to reflect the changes described above. Questions regarding the content and distribution of the UC Davis Friday Update email newsletter can be directed to Amy Rafferty at fridayupdate@ucdavis.edu. Barbara A. Horwitz Interim Provost and Executive Vice Chancellor 08-036
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 04/23/2009 05:01:26 PM Comments: |
