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UC DAVIS: ACADEMIC SENATE February 12, 2008 MEMBERS OF THE ACADEMIC SENATE; DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS RE: Faculty Research Travel Grant Applications for Travel to Professional Meetings Applications accepted until May 31, 2009 for travel through June 30, 2009. The Academic Senate Committee on Research is now accepting applications from members of the Academic Senate for expenses for participation in research meetings to be undertaken between July 1, 2008, and June 30, 2009. Up to $800 can be reimbursed for any one meeting, domestic or international, although in no case can the award exceed the cost of travel and other allowable expenses incurred in connection with the meeting. For allowable expenses please refer to http://manuals.ucdavis.edu/ppm/300/300-10.htm. 1) Applications will be considered for a maximum of one travel award per fiscal year. Applications must be submitted at least two weeks prior to the meeting. Applications submitted after the meeting or not submitted at least two weeks before the departure date will not be accepted under any circumstances. 2) Funding will be awarded only for a faculty member's personal presentation of his/her original work (for example, presenting paper, poster, or other creative work). 3) Applications will receive a lower priority if work is to be presented to a regional audience rather than an international or national audience. Exceptions to the above policy will be made only in rare instances where there are extenuating circumstances. Exceptions will be made at the discretion of the Committee on Research Grants. Eligibility: All members of the Academic Senate. Please refer to Standing Order of the Regents 105.1 for information on Academic Senate membership. Faculty on leave without pay are not eligible and Emeriti will receive lower priority during the review of applications. PROCEDURES: Complete the online application: http://academicsenate.ucdavis.edu/committee_cor.cfm. An application may be submitted pending acceptance of your talk/paper/poster. The Committee on Research must receive documentation (e.g., a letter of invitation or acceptance from the organizers) confirming the paper or poster presentation before funds can be made available. REIMBURSEMENT: All Academic Senate travel awards will receive travel grant funding through a transfer of funds through the Current Budget document in DaFIS as follows: 1. Departments will be asked to provide an account number as part of the travel grant award notification process. The account provided needs to accept 19920 funding. 2. The travel grant will be transferred to the account, SUB 5, before the departure date. 3. Travel expenses must be charged to the same account as the travel grant funding is transferred. The Committee on Research requires a post travel audit within 60 days after return to assure that the funds are expended for the intended purpose. Therefore, Academic Senate Office staff will conduct the post travel audit to ensure funds were expended for the conference awarded, research was presented and that funds were used for allowable expenses per University policy. The funds must be expended within 60 days of the return date or the funds will be transferred (by Academic Senate staff) back to the travel grant account for award to another faculty member (after the departmental MSO is notified of the 60-day expiration and intended reversal). All travel grant fund transfers must take place before the departure date of the travel. Travel grants will not be awarded or funded after travel has occurred. Save a copy of the e-mail confirmation you will receive shortly after submitting the online form. If you do not receive this e-mail, your application has not been successfully submitted, or the e-mail address entered on the form is incorrect. The applicant, the Department Chair, and the MSO will receive notification of the award by e-mail. This e-mail will also contain instructions for processing the travel reimbursement. Please contact Kimberly Pulliam, Academic Senate Office with any questions, at (530) 752-4918 or kapulliam@ucdavis.edu. Robert Berman Chair of the Committee on Research 08-019
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