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UC DAVIS: OFFICE OF THE CHANCELLOR OFFICE OF THE PROVOST November 1, 2007 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND ADMINISTRATIVE OFFICERS RE: Holiday Office Closures and Union Notice This year, the seasonal administrative holidays fall on Monday, December 24; Tuesday, December 25; Monday, December 31; and Tuesday, January 1. Winter quarter begins on Friday, January 4, 2008. As in previous years, unit heads who wish to close their offices or reduce office hours on days surrounding the holiday dates may do so, with the approval of their dean or vice chancellor. Departments that are approved to close for the holidays are encouraged to provide alternative means to address urgent business matters that may arise during the holiday closure. Examples of measures may include signage and voicemail greetings describing contact information for those with urgent business needs. If a unit is closed, employees may use accrued vacation and compensatory time off, or leave without pay. Personnel policy and collective bargaining agreements also provide that a unit head may grant an exception to permit employees (including probationary employees) to use up to 3 days of vacation leave prior to the time it is accrued. If an employee does not want to use vacation, compensatory time off, or leave without pay, units may permit the employee to work during the closure. Human Resources has issued a call to campus units seeking information on planned temporary holiday business closures for the purpose of noticing the labor unions. Further union notice is necessary to provide the unions with information regarding those departments that will be closed to the general public and campus population in situations when department employees are not allowed the option to work. Please note: Business closure means that no one will be allowed to work and all employees will be required to use vacation, compensatory time off, or leave without pay. If you have not already done so, please contact Christine Wolle, Collective Bargaining Coordinator (530-752-6664 or cewolle@ucdavis.edu), with information as to your department's temporary holiday curtailment schedule and restrictions of staffing/scheduling, or with your concerns or for further clarification. If your office requires mail delivery on December 26, 27, or 28, please submit a Special Messenger Request at http://maildiv.ucdavis.edu/forms/SvcReq.cfm by 11:30 a.m. and same day service will be provided to Davis campus departments. Additionally, the campus mailroom will provide will-call service from 8:00 a.m. until 5:00 p.m. and will remain open during the lunch hour. Mail Service at UCDHS will be unchanged. Please contact Jennifer Lawrence jdlawrence@ucdavis.edu for questions pertaining to Davis campus delivery service, or Tom Casebeer stcasebeer@ucdavis.edu at UCDHS. Robert Loessberg-Zahl Assistant Executive Vice Chancellor 07-089
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 11/01/2007 11:06:54 AM Comments: |
