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UC DAVIS: FACILITIES MANAGEMENT
September 21, 2007
Deans, Directors, Department Chairs, and Administrative Officers
Re: Discontinuation of Confidential Paper Pick-Up
Protecting the confidentiality of individual records has never been more critical.
The R4 Recycle program has, in the past, provided a confidential paper collection
and disposal service for some campus departments. That service involved keeping
documents in a secure bin in a central location until enough materials were
accumulated to warrant off-campus vendor collection and destruction.
As concerns for security and the proper disposal of confidential documents have
increased, so has the size of the campus and the number of departments requesting
this once occasional service. After evaluating the security and efficiency of the
current document disposal system, Facilities Management has determined that it
cannot guarantee the security and confidentiality of documents without changing
operational practices and acquiring additional secure central storage facilities.
These improvements would result in significant costs that would need to be
recovered through a charge for service. Analysis of those costs and potential
recharge to customers versus specialty vendor provided secure direct service
indicates that the vendor option is the most appropriate for security and cost
efficiency. Therefore we intend to eliminate the confidential paper collection
service from the R4 Recycle Program.
In the future departments may coordinate this service directly with Viking Shred,
an off-campus confidential paper disposal vendor with whom the University has
established a central purchasing agreement. UC Davis Human Resources, University
Relations, and Accounting and Financial Services are already working with similar
off-campus vendors directly to pick up their confidential papers.
As of October 1, 2007, please contact Viking Shred directly for your confidential
paper pick-up needs. Departments will be billed for services that Viking Shred
provides based on the following schedule:
Estimated weight in lbs. and the Unit Cost Per lb.
1-199: $0.250
200-599: $0.190
600-1000: $0.180
Over 1000: $0.170
Thank you for your understanding and ongoing support of our efforts to provide
excellence of service. Should you have any questions or need more information
regarding this vendor and their services, please visit the Viking Shred Web site
http://www.vikingshred.com or contact them at:
Viking Shred
9044 Crimson Ridge Way
Roseville, CA 95747
Attn: Doug Rosevold
(916) 320-5575
For more information about terms and agreements please visit the following website:
http://ucdmm.ucdavis.edu/dm3/ucd0801122.html
Should you experience any difficulties or have any concerns regarding this new
vendor, please contact Mary Fields at mnfields@ucdavis.edu or (530)747-3868.
Sal Genito
Director, Buildings and Grounds Division
07-064
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 09/24/2007 08:50:37 AM Comments: |