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UC DAVIS: ACCOUNTING AND FINANCIAL SERVICES July 6, 2007 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND ADMINISTRATIVE OFFICERS RE: Change in Policy Related to Appliance Purchases UCD Policy and Procedure Manual Section 350-10 will be updated to permit the use of university-controlled funds in the purchase of appliances (refrigerators, microwave ovens, coffee makers, etc.) for common areas such as designated employee break areas. Appliance purchases will also be permitted for departmental reception areas where a legitimate business need exists to regularly serve the public. In these instances this type of purchase will no longer be onsidered a personal item. The purchase will require the approval of the department head. All other restrictions concerning personal purchases outlined in PPM Section 350-10 will remain in effect. This change will NOT apply to purchases retroactively. The following University agreement has been established to facilitate the purchase of Energy Star(r) refrigerators and microwave ovens and should be cited on the DaFIS Departmental Purchase Order (DPO) or referenced when placing a Purchasing Card order. DPOs must also cite commodity code 68648 for refrigerators **without** water hookup and 68722 for any other appliance. Agreement #: UCD0706415 Vendor: Stabler's A-1 Appliance 1226 Harter Ave Woodland, CA 95776 Phone: (530) 662-3996 Other appliances for placement in common areas may be purchased against the OfficeMax agreement in UCD Buy. Appliances for other purposes (e.g., laboratory refrigerators, ANY ice-making appliance that requires a water hookup, commercial food preparation appliances) must be purchased on a Requisition (PR) in DaFIS using an appropriate commodity code. All such purchases require Environmental Health & Safety approval. For questions or more information, please call Steve Frost, Director of Materiel Management, at (530) 747-3889. J. Michael Allred Associate Vice Chancellor - Finance/Controller 07-059
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 07/06/2007 12:39:44 PM Comments: |
