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UC DAVIS: ACADEMIC FEDERATION COMMITTEE ON RESEARCH April 3, 2007 MEMBERS OF THE ACADEMIC FEDERATION DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS RE: Academic Federation Research Travel Grants The Academic Federation Committee on Research is now accepting applications from members of the Academic Federation for awards covering costs to attend professional meetings to be undertaken between July 1, 2007, and December 31, 2007. Expenses up to $800 for domestic or international travel can be requested, although in no case can the award exceed the cost of travel and other allowable expenses incurred in connection with the meeting. Applications for this cycle are due by 5:00 p.m. Friday, May 11, 2007 PURPOSE The Academic Federation travel grant awards are intended to support the research of qualified Academic Federation Members. Specifically, the awards enable AF researchers to present research results at high visibility conferences and meetings. Because awards are funded through indirect costs, the goal of the program is to support researchers competing for extramural funding, thereby enhancing the indirect cost base. ELIGIBILITY CRITERIA Academic Federation members with Principal Investigator (PI) Status. The following AF title series have automatic PI status: Adjunct Professor, Agronomist (--- in the AES), Professional Research and Specialist in Cooperative Extension. Academic Federation members who have previously obtained Principal Investigator Status by Exception from the Office of Research are also eligible for this award, provided that the PI status by exception was awarded to apply for grant funds other than this travel grant. Please refer to the UCD Policy and Procedure Manual, Chapter 230, for information regarding Principal Investigator Status. See also the Academic Federation By-Laws for membership eligibility. Academic Federation members who are on leave without pay are NOT eligible unless approved by the Office of Research. In the case of "on leave without pay," please include with the application a cover letter requesting exception addressed to Barry Klein, Vice Chancellor - Research. APPLICATION CRITERIA 1. Funding will be awarded ONLY for travel to meetings for personal presentation of original research work of one's own scholarship. 2. Funding will be considered only on an every-other-year basis. 3. Applications must be submitted by the deadline listed. Incomplete or late applications will not be considered. Applications submitted after a meeting will not be accepted. APPLICATION PROCEDURE * Submission: Complete the online Application for Research Travel Expense (http://academicsenate.ucdavis.edu/tg_form.cfm). Please note the link for specific instructions for Academic Federation applicants. It is important that you complete ALL required fields. (Note that the Academic Senate Committee on Research also uses this form for their travel grants.) * Applications with the electronic signature of the department chair must be received by the deadline indicated above. It is the responsibility of the applicant to make sure that the department chair has electronically approved the application by 5:00 p.m. Friday, May 11, 2007. * An application may be submitted pending acceptance of your talk/paper/poster. Paper applications will not be accepted unless explicitly requested by the Committee. AWARD SELECTION CRITERIA The Academic Federation Committee on Research will evaluate proposals, and recipients of Travel Awards will be notified via e-mail by mid-June. The committee will use the following criteria to rank proposals: 1. Highest priority will be given to applications from junior members of the Academic Federation. 2. Higher priority will be given for travel awards to present work at conferences that have a national or international, rather than a regional, audience. Applications to attend conferences with restricted participation and/or lack of published proceedings will receive lower priority. REIMBURSEMENT PROCEDURE Funds will not be disbursed prior to the travel. The award recipient must submit a completed Travel Expense Voucher (TEV) within fourteen days of completion of the trip along with the following: * Appropriate receipts (transportation, hotel costs, registration fees, etc). See UCD Policy and Procedure Manual Section 300-26. * Documentation (e.g., a letter of invitation or acceptance from the organizers) confirming the paper or poster presentation. * DaFIS document number indicated on the form. Submit all TEVs and attachments to the Academic Federation Committee on Research. The account number for funds awarded by the Committee on Research will be forwarded via email to the recipient's department MSO and also entered on the TEV by the Academic Federation analyst. The TEV will then be approved and sent to Travel Accounting. DEADLINE Complete applications for travel from July 1, 2007, to December 31, 2007, are due by 5:00 p.m. Friday, May 11, 2007. All application materials with the electronic signature of the department chair must be received by the due time. If signatures are not obtained by the deadline, the application will not be considered for review. The Academic Federation does not provide automatic confirmation of the departmental approval. Please refer to the UCD Policy and Procedure Manual, Chapter 300, for policies and procedures regarding research travel. Further questions should be directed to Kimberly Pulliam at kapulliam@ucdavis.edu, (530) 752-4918. Al Tramontano, Chair Academic Federation Committee on Research 07-038
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