|
|
|
|
|
UC DAVIS: ACCOUNTING & FINANCIAL SERVICES September 26, 2006 DEANS, DIRECTORS, DEPARTMENT CHAIRS AND ADMINISTRATIVE OFFICERS RE: Travel Packages Purchased from Internet Vendors UC Business & Finance Bulletin G-28 has been updated to include information related to travel packages purchased from Internet vendors. G-28 now states that electronic receipts are acceptable only when the detail contained in an electronic receipt is equivalent to the level of detail contained in an acceptable paper record. Travel packages from Internet vendors do not typically itemize expenses allowing the possibility for these packages to contain non-reimbursable expense under University policy. Furthermore, the lack of detail hinders the University's ability to meet Internal Revenue Service (IRS) substantiation requirements and prevents the tracking of travel-related spending categories critical to strategic sourcing efforts. No business-related travel should be booked through such vendors unless the traveler has confirmed that each aspect of the package will be separately itemized (e.g., itemized hotel charges, airfare) and assures the appropriate documentation is submitted for reimbursement. In view of this, please be advised that the University's travel processors have been instructed to return travel documents that are missing this level of detail. If you have questions, please direct your inquiries to travel@ucdavis.edu. The updating of UC Davis Policy & Procedure Manual, Section 300-10 will follow. J. Michael Allred Associate Vice Chancellor - Finance/Controller 06-097
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 12/14/2006 12:57:17 PM Comments: |
