|
|
|
|
|
UC DAVIS: ACADEMIC FEDERATION
COMMITTEE ON RESEARCH
October 4, 2005
MEMBERS OF THE ACADEMIC FEDERATION
DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS
RE: Academic Federation Research Travel Grants
The Academic Federation Committee on Research is now accepting applications from
members of the Academic Federation for partial costs to attend professional
meetings to be undertaken between January 1, 2006, and June 30, 2006. Awards
will consist of an $800 travel voucher for domestic or international travel,
although in no case can the award exceed the cost of travel and other allowable
expenses incurred in connection with the meeting.
DEADLINE
Complete applications for qualified travel between January 1, 2006 and June 30, 2006,
are due by 5 p.m. Tuesday, November 15, 2005. All applications must be complete with
the electronic signature of the department chair. If signatures are not obtained by
the deadline, the application will not be considered for review.
PURPOSE
The Academic Federation travel grant awards are intended to support the research of
qualified Academic Federation members. Specifically, the awards enable AF
researchers to present research results at high visibility conferences and meetings.
Because the grant program is funded through indirect costs, the goal of the program
is to support research that would generate extramural funding, thereby increasing
indirect costs.
IMPORTANT: Please read the procedures below carefully, as we have made some changes
to the application/award process.
ELIGIBILITY CRITERIA
Academic Federation members with Principal Investigator (PI) Status. The
following AF title series have automatic PI status: Adjunct Professor, Agronomist
(--- in the AES), Professional Research and Specialist in Cooperative Extension.
Academic Federation members who have previously obtained Principal Investigator
Status by Exception from the Office of Research are also eligible for this award,
provided that the PI status by exception was awarded to apply for grant funds other
than this travel grant.
Please refer to the UCD Policy and Procedure Manual - Section 230-2 (Sponsored
Programs), for information regarding Principal Investigator Status. See also the
Academic Federation By-Laws for membership eligibility.
Academic Federation members who are on leave without pay are NOT eligible unless
approved by the Office of Research.
In the case of "on leave without pay," please include with the application a copy of
the letter requesting exception addressed to Barry Klein, Vice Chancellor - Research.
APPLICATION CRITERIA
1. Funding will be awarded ONLY for travel to meetings for personal
presentation of original research work of one's own scholarship.
2. Funding will be considered only on an every-other-year basis.
3. Applications must be submitted by the deadline listed.
Incomplete or late applications will not be considered. Applications
submitted for completed travel will not be accepted.
APPLICATION PROCEDURE
* Submission: Complete the Application for Research Travel Expense
(http://academicsenate.ucdavis.edu/tg_form.cfm). Please note the link for
specific instructions for Academic Federation applicants. It is important
that you complete ALL required fields. (Note that the Academic Senate
Committee on Research uses the same form for their travel grants.)
* Applications with the electronic signature of the department chair must be
received by the deadline indicated above. It is the responsibility
of the applicant to make sure that your department chair has
electronically approved your application by the due date.
* An application may be submitted pending acceptance of your talk/paper/poster.
Paper applications will not be accepted unless approved in advance by the
Committee.
AWARD SELECTION CRITERIA
The Academic Federation Committee on Research will evaluate proposals, and recipients
of Travel Awards will be notified via e-mail by mid-December.
When requests for funds exceed the amount available, the committee will use the
following criteria to rank proposals:
1. Highest priority will be given to applications from junior members of the
Academic Federation.
2. Higher priority will be given for travel awards to present work at
conferences that have a national or international, rather than a regional,
audience.
3. Applications to attend conferences with restricted participation and/or
lack of published proceedings will receive lower priority.
REIMBURSEMENT PROCEDURE
Within fourteen days of completion of the scheduled travel, the award recipient must
submit a completed Travel Expense Voucher (TEV) along with the following:
* Appropriate receipts (transportation, hotel costs, registration fees, etc).
See UCD Policy and Procedure Manual Section 300-10.
* Documentation (e.g., a letter of invitation or acceptance from the
organizers) confirming the paper or poster presentation.
* DaFIS document number indicated on the form.
Submit all TEVs and attachments to the Academic Federation Committee on Research.
The account number for funds awarded by the Committee on Research will be forwarded
via email to the recipient's department MSO and also entered on the TEV by the Academic
Federation analyst. The TEV will then be approved and sent to Travel Accounting.
Please refer to the UCD Policy and Procedure Manual for policies and procedures
regarding research travel. Further questions should be directed to Kimberly Pulliam
at kapulliam@ucdavis.edu, (530) 752-4918.
Laura Van Winkle, Chair
Academic Federation Committee on Research
05-109
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 12/14/2006 12:24:47 PM Comments: |