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UC DAVIS: ACADEMIC FEDERATION
COMMITTEE ON RESEARCH
April 1, 2005
MEMBERS OF THE ACADEMIC FEDERATION
DEANS, DIRECTORS, DEPARTMENT CHAIRS, and ADMINISTRATIVE OFFICERS
RE: Academic Federation Research Travel Grants
The Academic Federation Committee on Research is now accepting applications from
members of the Academic Federation for partial costs to attend professional meetings
to be undertaken between July 1, 2005, and December 31, 2005. Awards will consist
of $800 for domestic or international travel, although in no case can the award
exceed the cost of travel and other allowable expenses incurred in connection with
the meeting.
DEADLINE
Complete applications for travel from July 1, 2005, to December 31, 2005, are due by
5 pm Friday, May 13, 2005. All applications must be complete with the electronic
signature by department chair by the due time. If signatures are not obtained by
the deadline, the application will not be considered for review.
PURPOSE
The Academic Federation travel grant awards are intended to support the research of
qualified Academic Federation Members. Specifically, the awards enable AF researchers
to present research results at highly visible conferences and meetings. Because the
grant program is funded through indirect costs, the goal of the program is to support
research that would generate extramural funding, thereby increasing indirect costs.
IMPORTANT: Please read the procedures below carefully, as we have made some changes
to the application process.
ELIGIBILITY CRITERIA
Academic Federation members with Principal Investigator (PI) Status. The
following AF title series have automatic PI status: Adjunct Professor, Agronomist
(--- in the AES), Professional Research and Specialist in Cooperative Extension.
Academic Federation members who have previously obtained Principal Investigator Status
by Exception from the Office of Research are also eligible for this award, provided that
the PI status by exception was awarded to apply for grant funds other than this travel
grant.
Please refer to the Sponsored Research Manual, Section 105, for information regarding
Principal Investigator Status. See also the Academic Federation By-Laws for membership
eligibility.
Academic Federation members who are on leave without pay are NOT eligible unless approved
by the Office of Research.
In the case of "on leave without pay," please include a cover letter requesting exception
with the application addressed to Barry Klein, Vice Chancellor - Research.
APPLICATION CRITERIA
1. Funding will be awarded ONLY for travel to meetings for personal presentation of
original research work of one's own scholarship.
2. Funding will be considered only on an every-other-year basis.
3. Applications must be submitted by the deadline listed. Incomplete or late applications
will not be considered. Applications submitted after a meeting will not be accepted.
APPLICATION PROCEDURE
* Submission: Complete the online Application for Research Travel Expense
(http://academicsenate.ucdavis.edu/tg_form.cfm). Please note the link for specific
instructions for Academic Federation applicants. It is important that you complete ALL
required fields. (Note that the Academic Senate Committee on Research also uses this
form for their travel grants.)
* Applications with the electronic signature of the department chair must be received by
the deadline indicated above. It is the responsibility of the applicant to make sure that
the department chair has electronically approved the application by the due date.
* An application may be submitted pending acceptance of your talk/paper/poster. Paper
applications will not be accepted unless explicitly requested by the Committee.
AWARD SELECTION CRITERIA
The Academic Federation Committee on Research will evaluate proposals, and recipients of
Travel Awards will be notified via e-mail by mid-December.
Due to requests for funds exceeding the amount available, the committee will use the
following criteria to rank proposals:
1. Highest priority will be given to applications from junior members of the Academic
Federation.
2. Higher priority will be given for travel awards to present work at conferences that
have a national or international, rather than a regional, audience. Applications to attend
conferences with restricted participation and/or lack of published proceedings will receive
lower priority.
REIMBURSEMENT PROCEDURE
After the travel has been completed, the award recipient must submit a completed Travel
Expense Voucher (TEV) within fourteen days of completion of the trip along with the
following:
* Appropriate receipts (transportation, hotel costs, registration fees, etc). See UCD
Policy and Procedure Manual Section 300-26.
* Documentation (e.g., a letter of invitation or acceptance from the
organizers) confirming the paper or poster presentation.
* DaFIS document number indicated on the form.
Submit all TEVs and attachments to the Academic Federation Committee on Research. The
account number for funds awarded by the Committee on Research will be forwarded via
email to the recipient's department MSO and also entered on the TEV by the Academic
Federation analyst. The TEV will then be approved and sent to Travel Accounting.
Please refer to the Sponsored Research Manual, Section 510, for policies and procedures
regarding research travel. Further questions should be directed to Kimberly Pulliam at
kapulliam@ucdavis.edu, (530) 752-4918.
Laura Van Winkle, Chair
Academic Federation
Committee on Research
05-050
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