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UC DAVIS: UNDERGRADUATE SCHOLARSHIP OFFICE March 28, 2005 TO: DEANS, DIRECTORS, DEPARTMENT CHAIRS, UNDERGRADUATE ADVISORS RE: DEPARTMENTAL CITATIONS OR CITATIONS FOR OUTSTANDING PERFORMANCE FOR UNDERGRADUATES FOR 2004-2005 The deadline this year for submitting names of recipients for Departmental Citations or Citations for Outstanding Performance is April 22, 2005. Only Report of Citation forms for graduating seniors for the 2004-2005 academic year (summer 2004 through spring 2005) should be forwarded to the Committee. Participation in the Citation Program is voluntary and open to all departments and major programs. Two types of citations are available to students considered to be outstanding: (1) Departmental Citations for students selected by the department, and (2) Citations for Outstanding Performance for students selected by the Committee in Charge of Special Major Programs (such as Range Management, Biological Science, Comparative Literature). SUGGESTED CRITERIA FOR THE AWARD While departments or major programs may apply their own criteria, the Committee on Undergraduate Scholarships, Honors & Prizes suggests the following criteria for uniformity: The Citations should be reserved for students of true distinction; in any given year the department or major program may choose to honor one student, more than one, or no student. The Citations should be given for excellence in the department or major program and students should maintain a grade point average of 3.6 in courses given by the department or major program. Work outside the major may also be a factor in selecting the recipients. Activity relating to the work of the major or department, such as writing, experimentation, or creative work in the field, should be considered. Most recipients are majors in the department, but need not be if a substantial amount of work has been done with distinction in the department. PROCEDURES ONLY send the name of the recipient(s) on the "Report of Citation" form (available at http://financialaid.ucdavis.edu/schol.htm) who will graduate in the 2004-2005 academic year to the Committee on Undergraduate Scholarships, Honors & Prizes, c/o Scholarship Office, no later than April 22, 2005. The Report of Citation form is located in the file titled Scholarship Forms For Use by UC Davis Departments. If more than one student is selected, please submit a form for each recipient. Please indicate on the "Report of Citation" form which type of citation is to be used for each student and the exact name of the department and major. Forms received after April 22 may not be included in the Commencement Program. Once you have mailed the "Report of Citation" form to the Scholarship Office, certificates will be mailed to you for lettering. The Chancellor's signature will appear on the certificate. To provide assistance in lettering the certificates, you may either contact Reprographics or use the Certificate Template for Departmental Citation available at http://faoman.ucdavis.edu/schol.htm. The Citation Template is located in the file titled Scholarship Forms For Use By UC Davis Departments. The citations are usually presented near the close of the Spring Quarter and may be given in any manner deemed suitable by the department. If your department is having an award ceremony, please indicate the date on the "Report of Citation" form. Please contact the Scholarship Office at 752-2789 if further information is desired. Silas Hung, Chair Committee on Undergraduate Scholarships, Honors and Prizes 05-041
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