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UC DAVIS: CENTRAL STOREHOUSE June 23, 2004 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS RE: CENTRAL STOREHOUSE 2003/2004 FISCAL CLOSE The following is the fiscal year-end closing schedule for the campus Central Storehouse and Supply Express. CENTRAL STOREHOUSE Stock items: All electronic/on-line orders containing Storehouse stock items must be received by noon on Tuesday, June 29 to be filled and charged to fiscal year 2003-2004 funds. The deadline for non-electronic orders (faxed) is 5:00 p.m., Monday, June 28. Unfilled stock backorders will be filled and issued in fiscal year 2004-2005. Office supply orders: Office Supply ordering will not be interrupted during fiscal close. These orders will continue to be processed and delivered by our stationery vendor. Billing for office supply orders occurs at the time the invoice is paid. There is generally a one-week cycle time for such billing to hit departments’ ledgers after the orders are placed. Buy-out items: Buy-out item ordering (i.e., orders placed using the Special Order Cart, including Steelcase furniture and custom stamps) will not be interrupted during fiscal close. Buy-out items received at our warehouse through June 29 will be charged to fiscal year 2003-2004. If your department is placing large year-end orders, please keep in mind that some items have a limited shelf life. These include batteries, typewriter ribbons, photography film, toner cartridges and fiber tip pens. Also, if you are ordering copy paper (i.e., xerographic and laser printer) it should be stored in its original carton. This will prolong the life of the paper and help prevent paper jams. SUPPLY EXPRESS STORE AND EMERGENCY ORDERS The Supply Express Store will be closed June 30 for fiscal close activities. Emergency orders during this time can be arranged at Central Storehouse by calling 752-0370. Thank you very much for your cooperation and support during this busy time of year. We look forward to serving you again in fiscal year 2004-2005. If you are not yet an authorized customer user ordering on-line, please contact Mary Fields (530) 752-4738 for more information. Sincerely, Steven A. Frost Director of Materiel Management 04-066
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 12/14/2006 12:24:39 PM Comments: |
