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UC DAVIS: Vice Chancellor - Administration May 23, 2003 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS ADMINISTRATIVE OFFICERS Re: Time Reduction Program for Staff Employees The Staff and Academic Reduction in Time (START) Program is a new University program that allows staff employees to request a temporary, voluntary reduction of their working time. If the department determines that the request is feasible within workload and operational needs, the reduction in time and pay can help achieve temporary salary savings during this period of budgetary shortfall. Employees who participate in the program will accrue service credit, vacation, and sick leave at the rate accrued prior to the START reduction. This directive describes the program available to staff employees who hold a career appointment and have passed the probationary period. The program may be used for both represented and non-represented employees. For information on the program for academic employees, contact the Office of the Vice Provost--Academic Personnel. Some department heads may determine that their department will not be able to accommodate its operational needs with reduced work schedules. In that case, employees should be notified that the department will not be participating in the program. If a department head decides to implement START, employees may begin proposing START agreements immediately. Department heads should gather requests until June 15, give consideration to all requests received by that date, and approve those that meet budgetary and workload needs. After June 15, employees may submit START proposals at any time and the department may act on them immediately. The minimum time reduction is 10% and the maximum is 50%, except that the employee's appointment may not be reduced below 50%. The minimum duration of the agreement is one month, and the maximum is 12 months. An employee may make one START agreement per 12-month period. The percent of time may be changed only once during the term of the agreement. Both the department and the employee have the right to terminate a START agreement early, after giving 30 days notice. The program will be in effect until June 30, 2005. Detailed program description, useful questions and answers about START, and employee application forms are available on the Web at http://www.hr.ucdavis.edu/Policy/Start. Instructions on how to enter the agreements in the payroll/personnel system will be posted on this website soon. As you will see from the program description materials, there is considerable flexibility in the design of START. This will give departments wide latitude to implement START effectively within the context of their missions, operational needs, service requirements, and budgets. In negotiating individual START work schedules with employees, it will be most important that you evaluate departmental priorities and adjust workloads to ensure that functional objectives continue to be met. For further information, contact Human Resources at 754-8892. Dennis Shimek Senior Associate Vice Chancellor and Special Advisor to the Chancellor - Human Resources 03-059
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