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UC DAVIS: Office of the Chancellor October 28, 2002 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS RE: Holiday Office Closures and Union Notice This year the seasonal administrative holidays fall on Tuesday and Wednesday, December 24 and 25, and Tuesday and Wednesday, December 31 and January 1. Winter Quarter begins on Thursday, January 2, 2003. As in previous years, unit heads who wish to close their offices or reduce office hours on days surrounding the holiday dates may do so, with the approval of their dean or vice chancellor. If a unit is closed, employees may use accrued vacation and compensatory time off, or leave without pay. Personnel policy and collective bargaining agreements also provide that a unit head may grant an exception to permit employees (including probationary employees) to use vacation leave prior to the time it is accrued. There is a limit of three vacation days that may be used. If an employee does not want to use vacation, compensatory time off, or leave without pay, units may permit the employee to work during the closure. Human Resources has sent its initial notice of possible temporary holiday closures to the labor unions. Further union notice is necessary to provide the unions with a list of those departments that will be closed to the general public and campus population in situations when department employees are not allowed the option to work. To facilitate the final notice to the employee organizations, please contact Karen Ellsworth, Collective Bargaining Coordinator, no later than Friday, November 8, 2002, with information as to your department's temporary holiday curtailment schedule and restrictions of staffing/scheduling. Contact Karen Ellsworth at 530-752-6664 or kaellsworth@ucdavis.edu with your concerns or for further clarification. If your office does NOT want mail delivery on any of the working days during the holiday season, please notify Ernie Lucero, Mail Division, enlucero@ucdavis.edu (campus) or Terry Chase, tmchase@ucdavis.edu (UCDHS). Leslye J. Hays Executive Officer 02-148
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