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UC DAVIS: OFFICE OF THE CHANCELLOR October 29, 2001 DEANS, DIRECTORS, AND DEPARTMENT CHAIRS RE: Rights and Privileges of Emeriti/ae Faculty I am pleased to distribute the attached document clarifying the rights and privileges of emeriti/ae faculty at UC Davis. The document coalesced by the Academic Senate Emeriti/ae Committee is entitled "The Rights and Privileges of Emeriti/ae Professors at UC Davis." It summarizes present University of California policies and indicates sources of more detailed information. It is important that deans, directors, and department chairs have a full understanding of the rights and privileges of emeriti/ae faculty. Many of our emeriti/ae colleagues continue to make valuable contributions and we must be certain that these rights and privileges are uniformly and consistently applied across campus. I also wish to reaffirm my commitment to the emeriti/ae faculty guidelines that former Provost and Executive Vice Chancellor Robert D. Grey disseminated to the deans on April 17, 2000. Those guidelines were developed by a task force comprised of former Dean Mark McNamee, Professor Beth Ober, and Professor Emeritus Richard Gable in consultation with the Academic Senate Chair Jeff Gibeling, the Committee on Faculty Welfare, and the Committee on Emeriti/ae. The products of those efforts are the following general principles and specific proposals to the deans and department/section chairs. General Principles: * Many emeriti/ae faculty can and do make valuable contributions to the intellectual life of the campus, and, as departmental resources allow, we should enable such faculty to maintain their professional connections and activities. * When space assignments are made to emeriti/ae faculty, they should be for specific terms of at least one year, with the understanding that the assignments are renewable upon mutual agreement. Specific term assignments will facilitate general planning for both departments and emeriti/ae faculty. * As long as resources allow, current campus-based benefits to emeriti/ae faculty should be maintained, including free parking, library privileges without requiring annual renewal, and e-mail accounts. * As a professional courtesy, emeriti/ae faculty should be routinely notified of faculty meetings (departmental, college, and campuswide) and of other meetings of general interest to the faculty. * Emeriti/ae faculty should be permitted to attend faculty meetings, but voting privileges will depend on the specific actions of individual departments/sections in conformance with systemwide Senate Bylaws. * Reasonable arrangements for the receipt and delivery of mail to emeriti/ae faculty should be established by each department/section, regardless of whether or not the emeritus/a faculty member has been allocated office and/or laboratory space. * The department/section chair will be responsible for overseeing and/or implementing any decisions, policies, and benefits involving emeriti/ae faculty at the departmental/section level consistently with such principles and policies for emeriti/ae relations as have been promulgated by the Chancellor, Provost and Executive Vice Chancellor, or dean. The maintenance of appropriate relations with emeriti/ae faculty will be a criterion for successful performance as a department/section chair. Specific Proposals: * In view of the anticipated space changes and the emergence of e-mail and the Internet as major communication mechanisms, emeriti/ae faculty should be encouraged to create home offices with telecommunication links to the University. * Resources allowing, departments/sections are encouraged to provide one-time assistance to move personal effects to an off-campus location, and to allow emeriti/ae faculty to move their UCD computer to a home location or other off-campus location either on an extended loan or by declaring the equipment surplus. * If feasible, departments/sections should establish an office or offices that can be used on a shared basis by emeriti/ae faculty. * Laboratory space for emeriti/ae faculty should be handled on a case-by-case basis by the home department/section. However, since contracts and grants usually include space commitments, departments/sections need to be attentive to such requirements at the time grants are submitted. I will appreciate your disseminating this letter and the attached document to your faculty colleagues. And my sincere thanks to the Academic Senate Emeriti/ae Committee and its chair, Professor Emeritus Charles Nash, for their very good work on behalf of our emeriti/ae colleagues. Larry N. Vanderhoef Chancellor Attachment 01-156 (Attachment) The Rights and Privileges of Emeriti/ae Professors at UC Davis This document summarizes the rights and privileges of retired faculty members afforded by the systemwide Academic Senate Bylaws, Davis Campus Directives, the UCD Policy and Procedure Manual, and current campus customs/practices. It was prepared by the 2000-2001 Davis Division Committee on Emeriti/ae at the invitation of the Chancellor. (1) According to Regents' Standing Order 105.1(a): "Membership in the Senate shall not lapse...by virtue of transference to emeritus status." The systemwide Academic Senate Bylaws http://www.ucop.edu/senate/manual/bltoc.html establish the "collegial" rights of retired faculty members. SBL 45-D states that: "Academic Senate members who have retired and transferred to emeritus/a status retain department membership." As a consequence, they also retain membership in the school/college faculties to which their departments belong. (2) Senate Bylaw 55-D addresses the rights and privileges of emeriti/ae faculty at the department level. With the exception of personnel actions, they have the right to receive notices of meetings, the right of access to materials relevant to those meetings, the privilege of the floor at those meetings, and the right to make their opinions known to the voting members. SBL 55-D also establishes the conditions which must be met in order to extend departmental voting rights to emeriti/ae faculty members as a class. (3) UCD P&P Manual Section 360-21 http://manuals.ucdavis.edu/ppm/360/360-21.htm addresses the campus's space allocation policies. Subject to the constraints of that policy, department/section chairs may assign space to emeriti/ae faculty members on a case-by-case basis. In practice, these assignments should be for specific terms of not less than one and not more than three years, but with the understanding that they are renewable by mutual agreement. Emeriti/ae are eligible to apply for extramural funding [see item (4) below regarding the research professor title]. Contracts and grants usually imply space commitments, and departments/sections need to be cognizant of any such commitments at the time the grant request is submitted. Regardless of space considerations, departments/sections must make reasonable arrangements for the receipt and delivery of mail to emeriti/ae faculty. (First class mail can be forwarded cost-free.) (4) Emeriti/ae can be recalled to perform a wide range of duties, with or without compensation. A retired professor who is recalled for research, or for teaching and research, may be appointed to the research professor title [see http://directives.ucdavis.edu/1998/98-066.cfm]. The Davis Division Graduate Council has ruled that Emeriti/ae Professors may be considered for membership in Graduate Groups. (5) Current campus practices afford retired faculty free parking (unless an individual is on compensated recall); permanent library borrowing privileges for as long as one's home is proximate to the campus; and individual e-mail accounts. With the emergence of the Internet and e-mail as effective media of information exchange, retired faculty members should be encouraged to establish off-campus offices with efficient telecommunication links to the campus. In this context units should consider allowing an individual to relocate his/her UCD computer to an off-campus location either via an extended loan or by declaring it obsolete equipment. Departments/sections are authorized/encouraged to provide one-time assistance to move a retiree's personal effects to an off-campus location of the individual's choice. Revised 4/2001
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