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UC DAVIS: Central Storehouse June 11, 2001 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS RE: CENTRAL STOREHOUSE 2000/2001 FISCAL CLOSE The following is the fiscal year-end closing schedule for the campus Central Storehouse and the Supply Express Store: CENTRAL STOREHOUSE Stock and Buy-Out Items: Storehouse "stock" requisitions must be received by 5:00 p.m. on June 26, 2001 to be filled and charged to fiscal year 2000-2001 funds. Unfilled stock backorders and buy out orders (including special stationery orders and furniture) will be charged to fiscal year 2001-2002. Since departments are not billed for buy out orders until we are billed from the vendor, buy out orders received in June will probably not be charged until 2001-2002. We can only ensure that stock orders are charged. Some vendors, for example our furniture vendors, take even longer than 30 days to invoice us. The Storehouse will remain open June 27 and 28 to handle emergency will call orders bought on 2000-2001 funds only. The Storehouse will be closed on June 29 for fiscal close activities. If your department is placing large orders, please keep in mind that some items have a shelf life. These include batteries, typewriter ribbons, photography film, toner cartridges and fiber tip pens. Also, if you are ordering copy paper (i.e., xerographic and laser printer) it should be stored in its original carton. This will prolong the life of the paper and help prevent paper jams. Dictaphone: The Dictaphone ordering system will be turned off at 5:00 p.m. on June 26, 2001 for fiscal closing. All stock orders called in prior to that time will be filled and billed to 2000-2001 funds. The system will be turned on again at 5:00 p.m. on June 29 for 2001-02 business. Electronic Orders: The Electronic ordering system will be turned off at 5:00 p.m. on June 26, 2001 for fiscal closing. All stock orders placed prior to that time will be filled and billed to 2000-2001 funds. The system will be turned on again at 5:00 p.m. on June 29 for 2001-02 business. We would like to suggest that as it gets close to our June 26 deadline you may want to hand deliver, FAX (2-0206) or electronically place your orders to assure that they are filled against 2000-2001 funds. SUPPLY EXPRESS STORE The Supply Express Store will be closed June 28 and 29 for fiscal close activities. Emergency orders during this time can be arranged at Central Storehouse by calling 752-0370. Thank you very much for your cooperation and support during this busy time of year. We look forward to serving you again in fiscal year 2001-2002! Steven A. Frost Director of Materiel Management 01-091
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