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UC DAVIS: VICE CHANCELLOR-ADMINISTRATION
December 8, 2000
DEANS, DIRECTORS, DEPARTMENT CHAIRPERSONS,
AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS
Re: Use of University Mail System for Season's Greetings
As a reminder, please note that seasonal greeting cards should not be
sent from one individual to another through the University mail system, nor
should personal cards with U.S. Postage be sent via the University mail
system. U.S. Postal Service boxes are located on campus for personal mail.
Policy and Procedure Manual Section 310-15 states that the University mail
service is to be used exclusively for official University business.
Materials that do not comply with the policy may be opened and returned to
the originator.
In addition, greeting cards may not be sent from department to
department. Also, such cards are not to be sent to State or Federal
agencies or to other UCD or UC units. In the past, a Universitywide policy
prohibited sending any type of season's greeting cards. In November 1987,
based on information from the Office of the President, vice chancellors and
deans were informed that UCD units may send greeting cards for public
relations purposes only, such as to donors, community leaders, and friends
of the University, with the prior approval of the appropriate vice
chancellor or dean, so long as State funds are not used for the printing,
purchase, or mailing of the cards.
If you have questions regarding the use of the University mail system or
greeting cards, you may call me at (530) 752-6264 or Al Pencin, Manager of
the UCD Mail Division, at (530) 752-9181.
Stan Nosek
Assistant Vice Chancellor-Administration
00-158
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