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UC DAVIS: OFFICE OF THE VICE CHANCELLOR-STUDENT AFFAIRS
May 18, 2000
DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS
Re: Discontinuation of Social Security Numbers as the Student/Staff/Faculty
ID Number
In response to growing community concerns regarding the confidentiality of
individual Social Security numbers (SSNs), UC Davis has embarked on a
project to implement University identification numbers that are not based
on SSNs. A campuswide steering committee has considered alternative
approaches to the implementation of a non-SSN University ID number for
students, staff, and faculty. A new system has been adopted and will be
phased in for students entering Fall, 2001. Expected implementation for
staff and faculty will be within the 2000-2001 fiscal year, depending upon
the most convenient time for conversion of the campus payroll and personnel
system.
It is important to note that the Social Security number will continue to be
a part of every individual's record, as indeed it must be for purposes of
payroll and student financial aid. We are making every effort to ensure
administrative functions that depend on the Social Security number will not
be adversely affected by the conversion and that the change will be
transparent to all administrative systems.
One of the goals of the steering committee is to ensure broad consultation
with all campus units that will be affected by this conversion. To date, we
have identified the units on the attached list as possibly having an
operational interest in the conversion to a non-SSN ID number. We are
asking any other campus constituencies that are not listed here and that
might be affected by the change in identification number to contact the
steering committee as soon as possible. Please direct all such
communication to Jack Farrell, University Registrar, 129 Mrak Hall, or via
e-mail at jfarrell@ucdavis.edu. When all interested constituencies have
been identified, a "town meeting" will be held to discuss issues, concerns,
and approaches to address them. As the planning process proceeds, the
steering committee will be in frequent communication with the entire campus
community. Thank you for your interest in this endeavor.
Please check our website at http://sysdev.ucdavis.edu/banner/cid.
Carolyn F. Wall
Vice Chancellor, Student Affairs
Janet C. Hamilton
Vice Chancellor, Administration
00-072
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Units identified for early consultation and communication include:
Advising Services
ASUCD
Campus Bookstore
Cashier's Office
Financial Aid
University Libraries
Marriott
Office of Administration
Student Accounting
Student Housing
Undergraduate Admissions and Outreach
University Relations
Medical Center
Telecommunications
Graduate Studies
Cowell Student Health Center
School of Law
School of Medicine
School of Veterinary Medicine
Graduate School of Management
Undergraduate Colleges
Division of Biological Sciences
Office of the Provost
SARI
Analytical Studies
 Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 07/20/2004 09:17:11 AM Comments: |