UCD Directives

UC DAVIS: OFFICE OF THE PROVOST  

October 29, 1999 

DEANS, DIRECTORS, AND DEPARTMENT CHAIRPERSONS 

SUBJECT: Agreements of Cooperation with International Institutions 

Many international universities and research institutions are interested in 
establishing relationships with our campus to facilitate a wide variety of 
intellectual interactions and exchanges.  As a result, UC Davis has entered 
into a number of Agreements of Cooperation with international institutions, 
most of them at the initiative of individual faculty members.  We wish to 
encourage such collaborations, and request that you and your colleagues bear in 
mind the following guidelines when pursuing such international agreements: 

*  All proposed agreements must utilize the standard campus Agreement of 
Cooperation form (December 1991).  (See attachment.)  Additional copies of the 
form may be obtained from the Office of the Vice Provost--University Outreach & 
International Programs. 

*  All proposed agreements must be routed to the Office of the Vice 
Provost--University Outreach & International Programs for review.  That office 
may confer with staff in the Office of the Vice Chancellor--Research, the 
Office of the Vice Provost--Undergraduate Studies, or the Dean--Graduate 
Studies regarding revisions to the standard Agreement of Cooperation language. 

*  The agreement must be signed by the Chancellor. 
*  The standard agreement may be supplemented by specific working 
agreements with colleges or departments provided:  (1) the standard agreement 
has been properly executed; and (2) the vice provost has reviewed the proposed 
supplemental agreements. 

*  The appropriate dean must sign specific working agreements.  (The 
department chair does not have signature authority for these arrangements.) 

*  The dean's authorization of a specific working agreement includes the 
responsibility for any resource commitment associated with that agreement. 

  a. For each Agreement of Cooperation, a UC Davis faculty or staff member 
will be designated as the primary contact by the Vice Provost--University 
Outreach & International Programs. 
  b. Each year, on February 1, the primary contact shall provide the Vice 
Provost--University Outreach & International Programs with a brief annual 
report summarizing activity for the previous year and plans for the current 
year. 

Please let us know if you have any questions regarding these procedures.  We 
appreciate your cooperation. 

Robert D. Grey 
Provost and Executive 
Vice Chancellor 

William B. Lacy 
Vice Provost--University 
Outreach & International 
Programs 

Attachment 

99-115   
_____________ 

AGREEMENT OF COOPERATION NUMBER *_________________ 

BETWEEN 

XXXXXXXXXXXXXXXXXXXXXXX 

AND 

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, 

ON BEHALF OF THE DAVIS CAMPUS 

The Regents of the University of California, on behalf of the Davis Campus, and 
the XXXXXXXXXXXXXXXXXXXXXXX have entered into an Agreement of Cooperation in 
order to further the development of basic scientific and technological research 
and graduate education at the two (2) Institutions.  This general Agreement 
between the two (2) Institutions may be implemented by one or more specific 
working agreements between subunits of the Institutions adopted as amendments 
to the general agreement. 


    AGREEMENT OF COOPERATION NUMBER _______________ ENTERED INTO BY 
XXXXXXXXXXXXXXXXXXXXXXXXXXX, HEREAFTER REFERRED TO AS XXXXXXXXX, REPRESENTED BY 
XXXXXXXXXXXXXXXXXXX, AND BY THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, ON 
BEHALF OF THE DAVIS CAMPUS, HEREAFTER REFERRED TO AS UC DAVIS, REPRESENTED BY 
DR. LARRY N. VANDERHOEF, CHANCELLOR OF THE DAVIS CAMPUS. 

*  Number to be assigned by the Office of the Provost after the Agreement has 
been executed. 


DECLARATIONS 

I.    XXXXXXXXX DECLARES: 

    A.      


    B.      


    C. 


II.   UC DAVIS DECLARES: 

    A. That it is one of the nine campuses of the University of 
California, an institution created by the State of California in 1868 to impart 
higher education and to plan and carry out research programs for the purpose of 
the preservation and extension of knowledge, including the awarding of advanced 
degrees at the M.A., M.S., Ph.D., and professional level.  It was created by 
the Organic Act of 1868, which established it with appropriate judicial and 
financial support at the State level, and as a Land Grant Institution of the 
United States under the Morrill Act of 1862.  Its chief campus officer is the 
Chancellor. 

    B. That, in order to accomplish its mission, it is organized into the 
College of Agricultural and Environmental Sciences, the College of Engineering, 
the College of Letters and Science, Division of Biological Sciences, the 
Graduate School of Management, the School of Law, the School of Medicine, the 
School of Veterinary Medicine, Graduate Studies, the Agricultural Experiment 
Station, and the Agricultural Cooperative Extension. 

III.  BOTH PARTIES DECLARE: 

    A. That the Institutions are united by common interests and objectives 
in academic, scientific and cultural affairs; 

    B. That these Institutions are the ones which, by reason of their 
essence, ends and objectives are called upon to establish channels of 
communication that will facilitate intellectual interaction; 

    C. That for the reasons above, the Institutions believe it 
advantageous to promote their academic ties by entering into an academic, 
scientific and cultural agreement of cooperation; 

    D. That, because of mutual benefits to the Institutions in the 
advancement of graduate research and education through the scholarly 
educational, scientific, technological and cultural contributions of each, it 
is appropriate and advantageous to the Institutions to enter into this 
Agreement of Cooperation. 

CLAUSES 

I.    The objective of the present Agreement is to increase the 
academic, scientific and cultural relations between XXXXXXX and UC Davis in 
identified areas where there is mutual interest in establishing specific 
working Agreements of Cooperation. 

II.   Under this general Agreement, cooperative work may be 
undertaken by subunits of the Institutions.  A working agreement between the 
respective subunits may be executed as an amendment to this general Agreement, 
and will include: 

    A. Designation of the participating institutional subunits (e.g. 
Colleges, Schools, Divisions, Departments and Programs); 

    B. Designation of one or more persons in each institution who will 
serve as program leader(s) for the agreement; and 

    C. General description of the kinds of cooperative work and activities 
to be undertaken. 

III.	For each working agreement, the program leaders will be 
responsible for developing an annual program plan, including a description of 
the work and activities to be undertaken and the financial arrangements to 
support them.  The annual program plan will require approval by the chief 
administrative officer of each Institution or the officer's designated 
representative. 

IV.	The financial stipulations that will apply to the exchange of 
academic personnel are as follows: 

      When the researcher or teacher goes to the other Institution at the host 
Institution's request, the host Institution will be responsible for the 
international travel costs and living expenses in accordance with its internal 
regulations.  In all other circumstances, the Institution of origin will be 
responsible for the international travel costs and living expenses incurred. 
Other financial arrangements relating to such matters as health insurance and 
tuition will be addressed in specific working agreements. 

V.	 Access to emergency medical care for researchers, teachers and 
graduate students will be based on the health care programs available at the 
host Institution.  The cost of medical/health services will be the 
responsibility of the visiting researchers, teachers and graduate students. 

VI.	Each Institution will take steps to: 

    A. Publicize the opportunities available under this Agreement of 
Cooperation and promote the development of cooperation; 

    B. Assist its subunits, faculty, staff and students with the administrative details 
of interchange; and, 

    C. Establish a review process for approval and evaluation of programs. 

VII.	The Institutions, under the auspices of this Agreement, may jointly 
sponsor conferences, short courses, regular courses, seminars and symposia, as 
well as exchange publications and other didactic and research materials. 

VIII.	The present Agreement is for three (3) years, and it or any of its 
parts may be modified or terminated by written consent of both parties who will 
comply with the obligations which might be in effect on the date of 
termination. 

IX.	Regularly employed personnel, while involved in this Agreement 
of Cooperation, remain subject to the rules and regulations of their own 
Institution in all matters of employment, benefits, medical and life insurance, 
employee rights, etc. 

X.	The general Agreement does not, in and of itself, obligate 
either XXXXXXX or UC Davis to any financial expenditures not explicit in the 
above.  Such obligations, if any, will be made as part of the specific working 
Agreements and annual program plans which may be developed under this 
Agreement.  Both parties hereby agree to comply with each and every obligation 
contained in this document and all those which might be in effect on the date 
of termination of the Agreement. 

    Having read the present Agreement and being fully aware of the content and 
scope of each and every one of its clauses, the parties hereby affix their 
signatures to the present document. 

XXXXXXXXXXXXXXXXXXXXXXXXXXXXX 

XXXXXXXXXXXXXXXXXXXX 

By _______________________________________________ 


Date __________________________ 


THE REGENTS OF THE UNIVERSITY OF CALIFORNIA 

By ______________________________________________ 

Larry N. Vanderhoef 

Chancellor 

Date __________________________ 

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