UCD Directives

UC DAVIS:  MATERIEL MANAGEMENT DIVISION

August 23, 1999

DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS ADMINISTRATIVE OFFICERS

RE:     Increase in the Open Vendor (OV) Purchase Delegation

The Purchasing Department has redelegated to departments the authority to
purchase certain low-value, non-inventorial supplies directly from vendors
using the Departmental Purchase Order document in DaFIS.  Effective
immediately, the limit of this authority is increased from $1,000 to $1,500
per day per vendor including tax, freight, and handling charges.  This delegated
authority is granted in accordance with UCD Policy and Procedure Manual
Section (P&P) 350-21.  All departmental responsibilities regarding these purchase
transactions, as outlined in that policy section, remain in effect.  This
delegation is not to be used to obtain 1) goods that are available on a
Planned Purchasing Program agreement (includes M3 purchases), 2) published materials
(U3 purchases), 3) equipment repairs (RO transactions), or 4) goods and
services available at a lower total cost through a UCD service (e.g.,
Central Storehouse, Repro Graphics).  Other restricted items include:

Animals
Building repairs/modifications
Catering and food related services
Charters (air, land, or sea)
Consultant services
Controlled substances including narcotics, dangerous drugs
Employee-vendor transactions
Electrical supplies and equipment (P&P 290-85)
Equipment, inventorial (P&P 350-50 for definition) 
Equipment maintenance
Equipment rentals in excess of five (5) days
Ethyl alcohol 
Firearms and explosives
Furniture
Hazardous materials
Independent contractors
Personal items
Personnel-type actions or services
Precious metals
Radioactive materials (P&P 290-75)
Real property rentals of storage space, etc.
Refrigerators and freezers (P&P 290-20)
Respiratory protection items (P&P 290-50)
Theft-sensitive items requiring administrative approval(s) (Special
Conditions Routing)

As a reminder, the appearance of a possible conflict of interest by anyone
involved in the procurement process must be avoided at all times.  Employees
are prohibited from 1) making or participating in the making of a decision
if a financial conflict of interest exists or 2) purchasing from any University
employee or near relative who has an employee-vendor relationship as defined
in P&P 350-90.  Department personnel must decline all gifts or gratuities from
vendors, other than advertising items of nominal value.  When in doubt,
contact the Purchasing Department at 757-8711.

The Purchasing Department will continue to provide procurement information
to and, when desired, place orders valued at under $1,500 for departments
needing such assistance.  For more information, please call me at 757-8701.

Steven A. Frost
Director

99-090 

Office of the Chancellor | Contact Information | Current Issues | Speaking Out | Staff and Organization | Philosophy of Purpose | Principles of Community | Administrative Resources Modified: 12/14/2006 12:22:46 PM Comments: