UCD Directives

UC DAVIS:  CENTRAL STOREHOUSE/MATERIAL MANAGEMENT

June 11, 1999

DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS/UCDMC ADMINISTRATIVE OFFICERS

RE:  CENTRAL STOREHOUSE 1998/99 FISCAL CLOSE

The following is the fiscal year end closing schedule for the campus Central
Storehouse and the Supply Express Store:

CENTRAL STOREHOUSE
Stock and Buy-Out  Items: Storehouse requisitions must be received by 5:00
P.M. on June 25, 1999 to be filled and charged to fiscal year 1998-99 funds. The
Storehouse will remain open June 28 and 29 to handle emergency will call
orders bought on 1998-99 funds only.  We will be closed on June 30 for fiscal close
activities.

If your department is placing large orders, please keep in mind that some
items have a shelf life.  These include batteries, typewriter ribbons, photography
film, toner cartridges and fiber tip pens.  Also, if you are ordering copy
paper (i.e., xerographic and laser printer) it should be stored in its
original carton.  This will prolong the life of the paper and help prevent paper jams.

Dictaphone: The Dictaphone ordering system will be turned off at 5:00 P.M. on
June 25, 1999 for fiscal closing. All orders called in prior to that time will
be filled and billed to 1998-99 funds. The system will be turned on again at
8:00 A.M. July 1 for 1999-00 business.

Electronic Orders: The Electronic ordering system will be turned off at 5:00
p.m. on June 25, 1999 for fiscal closing. All orders placed prior to that time
will be filled and billed to 1998-99 funds. The system will be turned on again
at 8:00 A.M. on July 1 for 1999-00 business.

We would like to suggest that as it gets close to our June 25 deadline you may
want to hand deliver, FAX(2-0206) or electronically place your orders to
assure that they are filled against 1998-99 funds.

SUPPLY EXPRESS STORE
The Supply Express Store will be closed June 28, 29 and 30 for fiscal close
activities. Emergency orders during this time can be arranged at Central
Storehouse.

Thank you very much for your cooperation and support during this busy time of
year.  We look forward to serving you again next year!

Steven A. Frost   
Director 

99-072

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