UCD Directives

UC DAVIS:  ACCOUNTING AND FINANCIAL SERVICES

DEANS, DIRECTORS, DEPARTMENT CHAIRPERSONS AND CAMPUS/UCDMC ADMINISTRATIVE
OFFICERS

Re: Entertainment Policy Revisions

In addition to the University policy on entertainment expenditures
announced in Directive 98-082 dated June 30, 1998, the following revisions are
effective for expenses incurred after March 31, 1999:

* The maximum rates for entertainment have been increased to $15 for breakfast
and $25 for lunch.  These rates have been increased to more closely
approximate rates charged for conferences and catered meals.

* A guest list containing the name and title, occupation, or group, must be
attached to the completed check request to establish the business relationship
to the University of the participants being entertained.

* The tax considerations section has been revised to clarify that meals with
business associates that are frequent and reciprocal are considered taxable
income and are therefore not allowable under University policy.

These changes will soon be reflected in the UCD policy (P&PM 330-80).  In the
meantime, please direct any questions regarding issues that need clarification
to Mary Herman, Accounts Payable, at 757-8541 or email at mzherman@ucdavis.edu
or to me at 757-8501.

Anthony B. Flores
Associate Vice Chancellor--Finance

99-052 

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