UCD Directives

UC DAVIS:  VICE CHANCELLOR-ADMINISTRATION

September 30, 1998

DEANS, DIRECTORS, DEPARTMENT CHAIRPERSONS 

Re:  International Flight Travel Reimbursements For Faculty Recruitments

Effective immediately, I am implementing an exception to the travel policy to
permit deans to approve reimbursement for the international portion of airfare
when related to faculty recruitments.

University policy (PPM 300-10, Section V, Paragraph B.2) currently restricts
airfare reimbursements on faculty recruitments to that travel that occurs
within the United States.  Increasingly, international scholars are recruited
for faculty positions.  The prohibition against reimbursing for the full
airfare, i.e., all legs of the flight, in the past has disadvantaged UCD in
its
pursuit of excellent faculty prospects.  Thus, to remain competitive in
faculty recruitment, the campus will no longer restrict those reimbursements to only
the US portion of the flight.

It is important to remember, however, that the source of funding continues to
play a role in international travel.  It is mandatory that US flag air carrier
services be used whenever federal contracts or grants finance that travel, to
the extent such service is available.  (Please reference PPM 300-10,
Section X, Paragraph B, for details.) 

Please remember that this exception applies only to faculty recruitments. 
Policy still requires approval of the dean before any commitment for
reimbursement of travel expense is made to the prospective appointee.

Any questions regarding this exception to policy should be referred to me at
752-2081 or to Tony Flores at 757-8501.

Janet C. Hamilton
Vice Chancellor-Administration

98-098

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