UCD Directives

UC DAVIS: OFFICE OF THE VICE CHANCELLOR STUDENT AFFAIRS

November 21, 1997

DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND CAMPUS ADMINISTRATIVE OFFICERS

Re:  Revised Banner Student Information System

The Banner Student Information System, which includes data from
Undergraduate Admissions and Outreach Services, the Office of the
Registrar, Financial Aid, and Student Aid Accounting, is currently in a
character-based environment, and will be converted to a GUI (Graphical User
Interface) client server environment over the Thanksgiving holiday.

In order to complete this conversion, Banner will not be available starting
midnight November 25, 1997, through December 2, 1997.  Banner users will
not be able to access information from the system during that time and the
offices listed above will not be able to update the system or perform their
usual processes while the system is undergoing conversion.

The following information is specific to each area and may be helpful to
you in advising students:

OFFICE OF THE REGISTRAR

The Office of the Registrar is presently working with the Deans' Offices to
implement alternate methods of processing during this down time.

Listed below is a tentative plan for processing late add and drop petitions
for Fall Quarter 1997 while the system is down:

LAST DAY FOR PTA's (Adds)                 November 24, 1997

FOR LATE ADDS (after November 24):  Departments should forward a memo to
the Office of the Registrar as they do now.

GRADE ROSTERS/OP SCAN FORMS PRODUCED      Midnight November 24, 1997

LAST DAY FOR PTD's (Drops)                November 25, 1997

FOR LATE DROPS (November 26 - December 2):  Deans' Offices should forward a
copy of the approved late drop petition, a memo and/or e-mail to the Office
of the Registrar.

REGISTRATION for Winter Quarter 1998 using RSVP will be suspended from
November 26 through December 7, 1997.  Open enrollment for Winter Quarter
1998 will continue on Monday December 8, 1997.

WE URGE ALL REGISTRATION ACTIVITY FOR FALL QUARTER 1997 BE COMPLETED BY
5:00 P.M., NOVEMBER 24, 1997, IF AT ALL POSSIBLE.

FINANCIAL AID

Financial Aid Information systems will be off-line from Wednesday, November
26, through Tuesday, December 2.   During that time, individual account
information and services at the Financial Aid Office will be limited. Staff
will be available to answer general questions, accept documents, and
distribute financial aid forms and applications. The office will not have
access to financial aid account balances or application status information.

Short-Term, Emergency, and Teaching Assistant Loans will not be available.

STUDENT AID ACCOUNTING

The accounts receivable module of the Student Information System will be
off-line from Wednesday, November 26, through December 2, 1997.

Billing statements for all students who registered by November 25 will be
mailed.

Checks that have been prepared by November 25 will be available for pickup.

Questions regarding customer accounts will be answered if paper bills are
presented at the front windows.

CASHIER'S OFFICE

The Cashier's Office will continue to process payments as usual.

Although we have extensively tested the new system, any change of this
magnitude may produce unexpected difficulties.  The Banner Help Desk has
been established to resolve technical problems as quickly as possible.  If
you need technical assistance please call 757-8996 or send e-mail to
bannerhelpdesk@ucdavis.edu.  We thank you in advance for your patience and
understanding as we complete this important conversion.

Sincerely,

Yvonne Marsh
Assistant Vice Chancellor
Enrollment Services

Lana Moffit
Director
Information Resources

97-158

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