UCD Directives

UC DAVIS: OFFICE OF THE PROVOST

October 16, 1997

DEANS, DIRECTORS, AND DEPARTMENT CHAIRS

RE: Professional Development Program for Academic Federation Members

This serves as the call for applications for Professional Development
projects for Academic Federation members during the 1998-99 academic year.
This competitive program provides funding to enable the pursuit of
professional development activities that will enhance an individual's
effectiveness and range of capabilities in his/her current position.

Eligibility

Applicants must be Academic Federation members who are not otherwise
eligible for sabbatical leave credit.  Applicants must have five years of
continuous service in a salaried position at 50% time or more with the
University in one or more of the following titles:

Academic Administrator                                Lecturer
Academic Coordinator                                  Librarian Series
Adjunct Professor Series                              Nursery School Teacher
Assistant and Associate Law Librarian                 Professional Research
Series
Assistant and Associate University Librarian          Program Coordinator
Continuing Education Specialist (and Acting CES)      Specialist Series
Demonstration Teacher                                 Supervisor of Teacher
Education

An individual may receive only one Professional Development Program award
in any five-year period.


Description of the Program


The Professional Development Program provides an opportunity for Academic
Federation members to enhance their effectiveness in their current
positions.  The proposed professional development activity may be related
to a service project, a research project, or a program of study, such as
enrollment in a short course or workshop sponsored by an institute.  Travel
to a conference is not supported.  The program provides funding to
departments in support of the approved activity, and will include
continuation of salary for the applicant and/or costs of replacement of the
individual for a leave of up to one quarter and/or other expenses
associated with the activity.
Award Criteria


Proposed projects will be evaluated based on the following criteria:

1.     Applicant's preparation.
2.     Relevance to the applicant's current activities.
3.     Feasibility.
4.     Impact on the applicant's future effectiveness in the current position.
5.     Significance of the project to the University.
6.     Overall quality of the proposal.
7.     The department chair's letter of support, which should address each
of the items 1-6 above.  At the applicant's option, a supplemental letter
may also be submitted by a colleague familiar with the applicant's work.

Failure of the applicant to specifically address items 1-5 above will be
considered a weakness in the application.


The Proposal


The applicant must prepare, in cooperation with the department chair or
comparable administrative authority, a brief written proposal (2-5) pages
that includes all the information requested below:

1.     Description of the Project
     a.     Describe for a non-expert audience what the applicant will do
and produce while working on the project.
     b.     Address each of the items 1-5 listed under award criteria.
     c.     List other sponsoring organizations, if any, and their locations.

2.     Timetable and Budget
     a.     The effective dates of the proposed activity.
     b.     Explanation of how the applicant's program of work will
continue in his/her absence, as applicable.
     c.     Description of the financial support that will be needed to
carry out the proposed activities.  For example, if the applicant teaches,
include the number of courses for which a replacement must be paid and list
the courses. (Maximum of two courses, for up to $5,000 per course, will be
supported by the Office of the Provost.)  For other types of funding needs,
and for Academic Federation members who do not teach, include the type and
amount of each expense, such as salary, supplies, travel, and/or tuition.
Recipients will receive a maximum of $1,000 for supplies and expenses
associated with their research.

3.     Department Chair's Letter and Optional Supporting Letter
     a.     The department chair must prepare a letter of support and
approval to accompany the proposal.  In addition to addressing each of the
items 1-6 listed under award criteria, the letter must include the
following:
          1)     Description of the quality of the applicant's record of
performance in his/her current position, insofar as this represents the
foundation upon which the professional development activity will be based.
          2)     Description of how the applicant's responsibilities will
be covered during the leave.
          3)     Explanation of why the unit is unable, by itself, to
accommodate or fund the project.
          4)     The amount of funding required.
     b.     At the applicant's option, a supplemental letter may also be
submitted by a colleague familiar with the applicant's work.  To the extent
possible, this letter should also address items 1-5 listed under award
criteria.


Review Procedures


1.     The department chair forwards the proposal, the department chair's
letter and any optional supporting letter to the dean or other appropriate
administrative officer, no later than November 18, 1997.

2.     The dean/vice chancellor/university librarian reviews submitted
proposals, prepares a cover letter ranking the proposals in order of
priority, and forwards the entire package to the Vice Provost--Academic
Planning and Personnel no later than December 12, 1997.

3.     All applications are referred to the Academic Federation Committee
on Professional Development, which will evaluate and rank the applications
and make recommendations to the Vice Provost--Academic Planning and
Personnel.

4.     The Vice Provost--Academic Planning and Personnel makes the final
decision on each proposal.  Announcement of all awards is expected in March
1998.  For approved projects, funding will be provided by the Office of the
Provost soon after the beginning of the 1998-99 fiscal year.

If approved, a report, addressed to the Vice Provost--Academic Planning and
Personnel, on the applicant's project is required within one quarter of
completion.  The recipient may also be expected to make a brief
presentation describing the project at a subsequent Professional
Development Conference.

Please circulate this directive to all Academic Federation members in
eligible titles in your unit.  Applications for the Professional
Development Program during the 1998-99 academic year must be received in
the Office of the Provost no later than December 12, 1997.  Questions
concerning this program should be directed to  Steve Blank, Academic
Assistant to the Vice Provost--Academic Planning and Personnel at 2-4827.

Sincerely,

Harvey Himelfarb
Vice Provost--Academic Planning and Personnel

cc: Eligible Academic Federation Members

97-115

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